Head of Financial and Procurement Service

Structural unit: Logistics Department of the "General Giorgi Mazniashvili Cadet Military School of the Public Institution Cadet Military Lyceum"

Position: Head of Financial and Procurement Service

Subordination:

• Immediate supervisor
• Head of Financial and Procurement Service
• Direct supervisor
• Lyceum Director

Functional responsibilities

Main functional responsibilities:

• Ensures organizational and technical support for the public procurement process, adhering to the requirements of applicable legislation and relevant normative acts;
• Participates in the preparation of procurement procedures, searches for suppliers in simplified procurement cases, and prepares draft contracts for public procurement within the framework of all procurement procedures;
• Ensures the recording of signed contracts and monitors the compliance of estimated values of objects specified in the public procurement plan with actual contractual values;
• Monitors the "black list" determined by the Procurement Agency during the procurement process by the lyceum;
• Collects information provided by relevant services on contract execution and cash execution, and ensures the upload of this data to the unified electronic procurement system;
• Prepares an operational report on tender results and submits it to the head of the service;
• As a member of the tender commission apparatus, ensures technical and organizational support for the commission's activities, both in the electronic system and in the form of material documentation, in accordance with the commission's decisions;
• In case of simplified procurement, participates in the search for suppliers and preparation of a draft contract for public procurement in all procurement procedures, adhering to the rules established by applicable legislation and relevant normative acts;
• Collects data on contract conditions and cash execution based on documentation provided by relevant services, and uploads it to the corresponding module of the unified electronic procurement system;
• Controls the compliance of the value of a specific procurement object specified in the public procurement plan with the contractual values signed on them;
• Prepares reports on implemented public procurements and submits them to the relevant state organization within the established deadlines, and reports to the head of the service within the scope of activity;
• Agrees with the head of the service to make changes to the procurement plan.

Additional functional responsibilities:

** Ensures timely and quality performance of individual/other tasks of the head of the Financial and Procurement Service of the Cadet Military Lyceum.

Requirements for the position:

Education:

** Degree (mandatory), Bachelor's degree; ** Degree (desirable), Master's degree.

Experience:

** At least 3 years of experience in the relevant field.

Knowledge:

** Relevant education in the field of procurement; ** Knowledge of the Public Procurement Law; ** Knowledge of Georgian legislation in the field of procurement; ** Familiarity with the State Procurement Law.

Competencies:

** Vision/strategic thinking; ** Financial analysis skills; ** Risk assessment and management skills.

Planning and organization:

** Time management skills; ** Ability to set priorities correctly; ** Ability to work on several priority issues in parallel; ** Ability to work in a stressful environment; ** Quality orientation.

Problem solving and in-depth analysis:

** Ability to identify, analyze and solve problems in a timely manner; ** Ability to work on alternative plans.

Communication:

** Communicativeness; ** Ability to write correctly (knowledge of structural, stylistic and grammatical rules).

Other skills

** Foreign language proficiency, English, STANAG 6001 SLP 1+/1+/1+/1+ or equivalent level; ** In-depth knowledge of Microsoft Office package (Excel, Word, PowerPoint); ** Experience in using ERP systems; ** Knowledge of electronic procurement platforms; ** Electronic rotation program (E-MOD).

Remuneration: 2816 GEL

Contact information:

** Email: cml@mod.gov.ge ** Phone: Mamuka Odikadze - 577 197066