Head of Integrated Management System and Standardization Department

LLC "Batumi Oil Terminal" announces a competition for the vacant position of Head of the Integrated Management System (IMS) and Standardization Department.

Vacant position title: Head of Integrated Management System (IMS) and Standardization Department

Structural unit: Integrated Management System (IMS) and Standardization Department Deadline for receiving resumes: 20.08.2026 – 20.09.2026 Work location: Batumi Work regime: Full-time

Qualification requirements - Higher education: in the following fields: Management (Quality Management, Operational/Production Management, Innovative Management, Technology Management), Business Administration, or other related fields connected to business functions, or non-profile higher education and additional training in a special program related to business functions in the field of IMS management according to international ISO standards. - Requirements for licenses, certificates, and other supporting documents: A valid certificate of Integrated Management System (Internal Auditor) of the ISO series. - Total work experience: at least 5 years. - Experience in specialty: experience in IMS management: at least 3 years. - Experience in a leadership position: at least 2 years.

Knowledge and skills necessary for performing job duties Essential knowledge: - Legislative and normative legal acts, methodological materials, and other documents in the field of quality management, standardization, certification, and accreditation; - Requirements of international standards and interdepartmental standards allowed for use in Georgia in the field of oil product transshipment, technical regulation, and internal process management; - Rules for building and modeling business processes, developing normative documents, and building process block diagrams using a process-oriented approach; - Rules for conducting internal audits of management systems, compiling internal audit programs, and methodology for assessing the company's business processes; - Business communication etiquette.

Essential Skills: - Analytical, organizational, and communication skills; - Ability to systematize and prepare informational materials; - Conflict resolution, interpersonal relationship formation, and motivation of subordinates' behavior; - Ability to work with applicable regulatory requirements (laws, standards, regulations, technical specifications) and use them in work; - Planning of management activities; - Systematic approach to problem-solving; - Ability to implement control; - Ability to develop internal documents using a process-oriented approach; - Ability to model processes, build error diagrams, cause-and-effect diagrams, workflow diagrams, process maps and block diagrams, and functional block diagrams in computer programs; - Ability to assess threats and risks, and compile analytical matrices; - Development of thematic plans and training programs considering legislative requirements and approved internal documents; - Ability to use technical means for teaching/internal coaching, and visual aids based on best practices; - Proficiency in Microsoft Office programs (Word, Excel, Publisher, Microsoft Project, Microsoft Power Point, Visio), including Adobe products; - Language skills: Georgian - C2 (fluent), Russian - at least B2 (upper-intermediate), English - at least B1 (intermediate); - Ability to read and understand API, ASTM, ISO technical standards in English and Russian.

Job Responsibilities:

The purpose of the position: - To ensure the development, implementation, maintenance, continuous improvement, and certification of compliance with international ISO standards for the integrated management system in the company, meeting the requirements of all interested parties. - To ensure the accreditation of the company's testing laboratories' management systems in accordance with the requirements of the international standard ISO 17025, which sets general requirements for laboratory competence, impartiality, and consistent operation.

Main Responsibilities: - To achieve the goals of their position, the Head of the Integrated Management System (IMS) Management and Standardization Department performs the following job duties: - Leads the department, distributes duties among subordinate employees; - Within the process of implementing, maintaining, constantly improving, certifying, and accrediting the company's laboratories: - Determines the need for the company's IMS documents, taking into account Georgian legislation, international and interdepartmental standards, and the requirements of interested parties (stakeholders); - Plans, controls, and organizes the company's certification process; - Independently and/or with the participation of heads of the company's structural subdivisions, develops draft internal documents, process flowcharts, record forms/templates in accordance with current legislative and regulatory requirements, and implements process standardization, verification, and validation; - Ensures centralized management of IMS documents throughout the document's life cycle; - Identifies applicable legislative acts, international and interdepartmental standards for use in the company; - Organizes and conducts internal trainings and personnel training; - Develops thematic plans and training programs, selects lecture materials, and prepares training presentations; - Prepares exam questions to assess acquired knowledge;