Director's Assistant

Construction company is announcing a vacancy for the position of Director's Assistant with functions of international procurement, logistics and marketing coordination.

We are looking for an organized, responsible, initiative and well-adapted person to modern technologies, who can independently manage director's tasks, communicate with international suppliers, manage the process of purchasing construction materials, logistics and coordinate company's marketing activities.

Remuneration: base salary - 4,000 GEL, the base salary will be supplemented by bonuses and additional incentives in accordance with work results, efficiency, successfully implemented purchases, saved costs, attracted opportunities and overall results.

For a successful employee, there is also a possibility of further growth of remuneration and responsibilities.

Main responsibilities:

** Organize and control the director's workday, meetings, tasks, and current issues;

** Search for suppliers of construction materials and related products from China, Europe, Turkey, and Russia;

** Verify the reliability, technical data, certificates, and commercial terms of manufacturers and suppliers;

** Conduct business correspondence and negotiations in English with foreign suppliers - on price, discounts, payment, production deadlines, and delivery terms;

** Compare received offers, prepare analysis in Excel, and briefly present the best options to the director;

** Coordinate the entire process from order placement to final delivery - control production, packaging, loading, transportation, and logistics;

** Communicate with transport companies, customs brokers, and other service providers;

** If necessary, search for special equipment and other production/construction equipment on the international market and coordinate the purchasing process;

** Coordinate the development and improvement of the company's website, social networks, and overall online presence;

** Independently prepare brochures, presentations, and other advertising materials about the company's projects, services, and opportunities, or find and manage an appropriate professional performer;

** Find, evaluate, assign tasks to, and conduct final quality control of designers, photographers, videographers, web developers, advertising agencies, or other specialists;

** Organize and effectively use photo/video materials of company projects on the website, social networks, brochures, and presentations;

** Use modern AI tools to accelerate and improve work processes - search and process information, research suppliers, prepare letters, translate/edit texts, compare data, prepare presentations, and marketing materials;

** Critically evaluate information received from AI, verify facts and sources;

** Assist in preparing documents, offers, contracts, and other business materials;

** Find, process, and present necessary information to the director in a concise, clear, and solution-oriented form.

** Very good knowledge of English - both written and spoken;

** Ability to conduct business correspondence and negotiations;

** Good knowledge of MS Office, especially Excel, Word and PowerPoint;

** Practical experience working with AI tools - ChatGPT, Gemini, Claude, Copilot or similar platforms;

** Ability to formulate the correct task / prompt for AI and verify the received result;

** Ability to effectively search for information on the Internet and cross-check different sources;

** Ability to compare commercial offers and work with numbers;

** Organizational skills, responsibility and high attention to detail;

** Ability to manage multiple tasks simultaneously and prioritize correctly;

** Ability to independently prepare decisions and solve problems;

** Confidentiality.

Desired experience and additional skills:

** Experience working in a construction company or in the field of construction materials; ** Experience in international procurement, import or logistics;

** Experience working with Chinese, Turkish, European or Russian suppliers;

** Knowledge of social networks, website content, online advertising and digital marketing;

** Use of AI tools for research, commercial analysis, marketing, presentations and automation of office processes;

** Knowledge of Russian or other foreign language is an additional advantage.

Who will be successful in this position

For us, it is important that the candidate is not just a task performer.

A strong candidate will be able to independently understand the issue, search for information, effectively use AI and other modern tools, compare several options, negotiate with suppliers, timely identify problems and prepare a processed solution for the director.

For example, if the director says: "I need a specific construction material", the candidate should be able to: understand the request → find manufacturers → verify reliability → check technical data and certificates → negotiate price and conditions → calculate logistics → compare offers → present the best options → control the process of ordering, production and delivery.

It is important that the candidate uses AI as a powerful work tool, but does not rely on unverified AI responses as a fact.

Submitting a candidacy

Interested candidates should submit:

** CV;

** Brief information about relevant work experience;

** It is desirable to indicate what type of AI tools they use in practice and for what specific purposes.