Dean's Office Specialist

LLC "Avicenna - Batumi Medical University" is announcing a vacancy for the position of Dean's Office Specialist.

Job type: Full-time

Number of vacant positions: 1

Work location: Batumi, Tbeti str. N4

Probation period: 6 months

Remuneration: According to experience

The job responsibilities of the Dean's Office Specialist are:

• Maintains student personal files
• Participates in the process of signing contracts with students and places bilaterally signed contracts in students' personal files;
• Manages school documentation;
• At the instruction of the Dean of the school, prepares information necessary for preparing drafts of legal acts related to obtaining, suspending, restoring (returning to the educational process), mobility, termination, recognition of credits, and submits prepared drafts for approval (verification) to the relevant structural units/personnel of the university within the competence (legal; financial; quality assurance);
• Facilitates the implementation of measures/ issuance of legal acts to respond to student statements on issues related to the educational process;
• Participates in the process of compiling the school's curriculum and personnel workload table for each academic year by the Dean of the Medical School;
• Monitors the performance of academic and invited personnel workload (hours) according to the academic calendar and curriculum;
• Assists the head of the department in monitoring the performance of workload by departmental academic/teaching/invited specialists;
• At the instruction of the Dean/Deputy Dean, ensures the entry, update, and reflection of changes in the electronic system of educational process management;
• At the instruction of the Dean/Deputy Dean, ensures the statistical processing of students' academic data, preparation, and organization of issuing certificates on student status and academic performance;
• Prepares lists of students and various information upon request;
• Prepares information on the school's activities and organization of the educational process in agreement with the Dean and Deputy Dean, for submission to the university's students, academic, and invited personnel.

• Maintains a register of contracts/memoranda with medical institutions (clinics) implementing the clinical component of school programs (indicating all necessary information);
• Within the competence and at the instruction of the school's administrative personnel, performs functions and duties provided for by the legislation of Georgia and regulations of Avicenna-Batumi Medical University, including the regulation of the Medical School, as well as instructions of the Dean, Deputy Dean, head of the educational program, and heads of the school's departmental departments.

The main qualification requirements are:

• Higher education (in the field of medicine, healthcare, biomedicine, or natural sciences (biology, chemistry));
• Work experience - 1 year (experience working at a university is desirable);
• Knowledge of English (at least B2 level);
• Proficiency in office programs;

Selection stages:

• CV screening stage;
• Individual interview;

Interested candidates, please send your resume to the following email address:.

It is mandatory to indicate the position you are applying for in the subject field.

The deadline for sending resumes is October 15, 2026.