Head Specialist of the Educational Process Management Service / II Category

Ivane Javakhishvili Tbilisi State University announces a competition to select Head Specialists (II category) for the Educational Process Management Service of the Faculty of Psychology and Education Sciences

A competition is announced to select Head Specialists (II category) for the Faculty of Psychology and Education Sciences of Ivane Javakhishvili Tbilisi State University: Educational Process Management Service Head Specialist (II category) 2 staff units.

The remuneration of the Head Specialists (II category) of the Educational Process Management Service of the Faculty of Psychology and Education Sciences of TSU is determined by the staff schedule of TSU and is 1250 (one thousand two hundred and fifty) GEL per month (including income and pension contributions). Selected candidates will be employed with a three-month probationary period (with employment prospects). Other conditions of employment will be specified in the employment contract. The applicant must meet the following requirements: - a) Have a bachelor's academic degree; - b) Have at least one year of experience working in the education sector. - c) Know office computer programs (Microsoft Office; Internet Browser).

The applicant is expected to have the following personal qualities: - a) Attention and detail orientation; - b) Operativeness; - c) Ability to work independently and effectively on different tasks simultaneously; - d) Teamwork and communicativeness; - e) Ability to justify; - f) Ability to adequately perceive changes and quickly adapt to new things; - g) Punctuality and effective time management; - h) Ability to work in force majeure situations; - i) Creativity;

The applicant must be familiar with: - a) The Law of Georgia on Higher Education; - b) The Faculty's regulations; - c) The Charter of TSU. - d) Regulations operating in TSU, arising from the specifics of the position.

The person selected for the position of Head Specialist (II category) of the Educational Process Management Service will be required to perform the following obligations: - Production of students' personal cases; - Preparation of the academic registration in the educational process management system; - Monitoring of students' correspondence and responding, preparation of certificates, study cards and other requested documentation; - Monitoring of electronic reports; - Tutorial and consultation of students, technical assistance to students in the academic registration process; - Systematic informing of academic staff and students on issues related to the educational process, regulations, instructions, deadlines and other important issues; - Ensuring the solution of problems created for students in the educational process, in cooperation with the relevant services of the faculty and central administration; - Participation in the preparation of submissions for the conferment of academic degrees to graduates; - Preparation of diploma supplements for graduates of bachelor's, master's and doctoral programs and submission to the academic department; - Management of the internal and external mobility process at the faculty, registration on the mobility places portal, signing of agreements with students wishing to change their study program, consultation; - Organization and preparation of documents produced in the work process for transfer to the archive;

• Preparation of hourly loads for academic and invited teachers included in undergraduate and graduate programs in educational sciences;
• Ensuring the preparation and publication of study schedules;
• Maintenance of students' personal files;
• Preparation of the educational process management system for academic registration;
• Monitoring of student correspondence and responding, preparation of certificates, study cards, and other requested documentation;
• Monitoring of electronic reports;
• Tutorial and consultation for students, technical assistance to students in the academic registration process;
• Systematic information of academic personnel and students on issues related to the educational process, regulations, instructions, deadlines, and other important issues;
• Concern for solving problems created for students in the educational process, in cooperation with the relevant services of the faculty and central administration;
• Participation in the preparation of materials for the submission of academic degree conferment for graduates and diploma annexes;
• Preparation of a rating list of students for master's degree funding;
• Ensuring administrative registration of first-year students, receiving documents, and signing contracts;
• Solving organizational issues related to the defense of master's theses
• Timely clarification of thesis titles and thesis supervisors, ensuring the preparation of a table for the preliminary and final defense of master's theses within the established deadlines, solving organizational issues related to the creation of commissions, etc.;
• Organization and archiving of documents produced during the work process and preparation for transfer to the archive;
• Performance of various current tasks of the Head of the Educational Process Management Service;
• Performance of current tasks of the Dean and Deputy Dean (in the field of education).

The applicant wishing to participate in the competition is required to present the following documents: - a) Application - b) CV in Georgian (PDF version of the document) electronically; - c) Copy of the diploma confirming higher education; - d) Copy of the ID card or passport photo page; - e) In case of occupying the vacancy announced by the competition, the applicant must submit a certificate "on conviction for crimes against sexual freedom and inviolability" to the Personnel Management Department.