Office Manager

International leasing company "Dizi" is announcing a vacancy for the position of Office Manager.

Work location: Tbilisi, Vaja-Pshavela 71

Work schedule: Monday-Friday 10:00-19:00

Functions and responsibilities:

• Coordination of daily administrative needs of the head office and branches.
• Organization of purchasing office, household and other necessary inventory.
• Finding, calling and coordinating the work of craftsmen and service specialists.
• Organization of inventory transportation from offices. Management and organization of taxi services.
• Receiving, registering, coding, distributing and archiving incoming and outgoing letters.
• Managing email, redirecting letters and monitoring responses.
• Scanning documents and systematizing them in digital folders.
• Communication with postal and courier companies, organizing shipments, preparing registers and agreeing on invoices.
• Communication with notaries, bailiffs, investigative bodies and other contractors.
• Control of employee attendance program, preparation of tables and organization of signatures.
• Preparation of necessary documentation for new employees and ensuring their signature.
• Purchasing, registering and recording employee access cards and corporate numbers.
• Organization of internal and corporate events.
• Communication with insurance companies, preparation, sending and reflection of necessary documentation in the relevant program.
• Verification of fines, input into the program, archiving and coordination with lawyers/accounting.
• Organization of signature of received invoices and acceptance acts and timely delivery to accounting.
• Administrative control of labor safety processes, coordination of specialist visits, review of reports and informing/training of employees.
• Ordering advertising materials and distributing them to branches.
• Performance of other current administrative tasks of management.

Qualification requirements:

• Experience working in a similar position (desirable).
• Good knowledge of office computer programs (MS Office, Google Workspace).
• Knowledge of Russian and English at a communicative level is a prerequisite.
• High sense of responsibility, organization and ability to manage time effectively.
• Smooth communication skills.

We offer:

• Fixed salary;
• Friendly environment;
• Health insurance;

Interested candidates, please send your CV to the following email address. In the subject line, be sure to indicate the name of the vacancy, otherwise the application will not be considered.