Medicine Faculty Academic Process Manager

"European University" is announcing a vacancy for the position of Medicine Faculty Academic Process Manager

Job Conditions:

Workplace: Tbilisi, Lubljana St. N21; Work schedule: Full-time; Work period: 6-month probationary period.

The selection process consists of 2 stages:

1. Resume selection; 2. Individual interview.

Main responsibilities:

• Receiving applicants' documents and ensuring the signing of educational service contracts with them;
• Collecting information on students' status acquisition/suspension/termination/registration for additional semesters and providing it to the Dean;
• Maintaining students' personal files;
• Ensuring the preparation of a table with the involvement of program heads;
• Monitoring the academic process, as well as controlling the timely appearance of academic/invited personnel at lectures/seminars;
• Facilitating the activity of the credits recognition commission;
• Preparing and providing the Dean with the necessary information for issuing diplomas, diploma supplements, and certificates;
• Submitting the list of scholarship holders to the Dean;
• Informing students and academic/invited personnel about academic process-related issues;
• Counseling students within one's competence, supporting them in planning the academic process, and participating in the preparation of individual study plans;
• Preparing and submitting to the Dean projects of certificates confirming students' studies and grade sheets;
• Monitoring the timely reflection of intermediate assessments (except for intermediate and final/additional exams) by academic/invited personnel in the internal university database;
• Preparing responses to incoming correspondence within one's competence;
• Providing students with information about changes in internal university acts, as well as information about their rights and organizing consultative meetings if necessary;
• Coordination with various structural units of the university;
• Effective communication with students, identifying their needs, and informing the Dean;
• Participating in organizing student scientific conferences;
• Controlling the planning, conducting, and defense processes of practical training sessions at the faculty;
• Coordinating the defense of bachelor's and master's theses;
• Participating in organizing planned academic, scientific, and other types of events at the faculty;
• Fulfilling other tasks assigned by the Dean related to academic and organizational issues;

Qualification requirements:

• Higher education - Bachelor's or equivalent academic degree;
• At least 1 year of work experience;
• Experience working in the education sector will be considered an advantage;
• MS Office (Word - very good, Excel - good, PPT - very good);
• English language - A2 level (speaking, writing).

Personal and professional skills:

• Systemic thinking;
• Verbal and written communication skills;
• Responsibility;
• Organizational skills;
• Stress management;
• Time management;
• Attention to detail;
• Teamwork;
• Result-orientedness;
• Adaptability to change;

Interested individuals are kindly requested to leave their resumes at the following email address. Please indicate the vacancy title in the letter. Note that we will only contact candidates who fully meet the qualification requirements specified in the vacancy announcement. The deadline for applications is October 04, 2026.