Assistant to the Director

NS STUDIO Architecture & Design is announcing a vacancy for the position of Assistant to the Director.

Main responsibilities:

Organize the company's daily administrative processes. Process, correct, sort, archive, and ensure signature of documentation (contracts, letters, invoices, etc.); Manage email correspondence, prepare, filter, and prioritize correspondence; Receive personal phone calls; Plan and prepare organizational issues, meetings, and conferences; Plan internal and international business trips (flights, hotel reservations); Translation work, including document translation and simultaneous interpretation during meetings if necessary; Manage the director's business calendar, prepare meeting agendas, reports, and other documentation; Participate in meetings and negotiations, record decisions, monitor and coordinate follow-up actions; Make personal bank transfers, administrative control of invoices and payments; Coordinate communication with suppliers; Support the purchasing process; Prepare presentations, reports, and other materials; Engage in various ongoing projects within the company, stay informed about project stages; Perform other tasks assigned by the director within the scope of competence; Protect confidential information and ensure professional discretion; Coordinate with the architectural team; Monitor the status of various projects, prepare progress reports, identify project risks, and respond in a timely manner; Maintain professional communication with clients, investors, and partners.

Qualification requirements:

Higher education; At least 3 years of experience working as an assistant; High-level proficiency in English and Russian; High-level proficiency in computer, office, and project management software (Microsoft Office, Google Workspace, Monday.com, Slack, etc.);

Personal skills and required qualities:

Effective written and verbal communication skills; Organizational skills; Punctuality; High responsibility; Ability to prioritize and manage time effectively; Ability to work independently and as part of a team; Attention to detail; Critical thinking; Adaptability to a rapidly changing environment;

Work schedule:

10:00 - 19:00, Monday to Friday;

Remuneration and benefits:

6-month probationary period; Health insurance; Salary to be agreed upon (based on the candidate's qualifications);

If you meet the qualification requirements and wish to become a member of our team, please send your CV to; please indicate the position name in the subject line.