Head of Procurement / Senior Procurement Specialist

LLC "Geo-M-Tex" announces a vacancy for the position of Head of Procurement / Senior Procurement Specialist

Type of competition: selection based on applications Organization: LLC "Geo-M-Tex" Category: Procurement Position salary: remuneration will be determined according to the candidate's qualifications, experience, and competence. Number of positions: 1 Work location: Tbilisi, E. Bejanishvili St. N7 Work rate: full-time Work schedule: Monday-Friday, 09:00-18:00 Probation period: 3 months

Position purpose: organization, control, and ensuring the efficiency of the full cycle of public and private procurement, management of tenders, achieving optimal conditions with suppliers, and strategic development of the procurement process, continuous improvement of the procurement process in the company.

Main functions and responsibilities: In the field of public procurement:

• preparation of tender documentation and conduct of electronic tender procedures for public procurement.
• preparation of draft public procurement contracts and amendments, organization and implementation of public procurement.
• monitoring the fulfillment of contract conditions for public procurement.
• based on the information of persons authorized to control the contract, in case of non-fulfillment or improper fulfillment of contractual obligations, initiation of penalty imposition on suppliers / documentary support based on the decision of management or authorized person, and in case of refusal of voluntary payment by the supplier, demanding the fulfillment of guarantee conditions from the guarantor (if any). (monitoring the fulfillment of contract conditions and, if necessary, imposing penalties / submitting a claim to the guarantor.)
• keeping records of public procurement contracts (except for public procurement contracts related to state secrets defined by the Georgian Law "On State Secrets").
• uploading decisions of the tender / competition commission, public procurement contracts, their performance data, and related documents to the unified electronic system of public procurement.
• preparation of draft simplified procurement contracts and control of their performance.

Private Purchasing Direction

• Perform preliminary preparatory work related to purchases (including finding potential suppliers, determining estimated values, setting delivery deadlines, etc.).
• Conduct market research and collect/analyze price data.
• Negotiate with suppliers to obtain the best conditions.
• Clarify technical issues related to purchases with relevant structures.
• Create an electronic database of potential suppliers.
• Agree on contract terms and monitor their execution.
• Conduct market research, obtain and archive documents reflecting market research, ensure delivery of goods/services/work under contracts and control deadlines, keep records, prepare reports, maintain a registry, prepare and sign acceptance certificates, reflect in the system, and forward to accounting.
• Coordinate import supply and customs procedures for imported goods.
• Participate in and coordinate the process of returning low-quality products with relevant structural units.
• Prepare and submit periodic reports to management.

Management and Administration

• Prepare and adjust the annual purchasing plan with relevant structural units.
• Manage document circulation.
• Monitor payment deadlines.
• Improve purchasing standards and implement effective practices.

Qualification Requirements

• Education: University degree (in Finance, Business Administration, Economics, Law, or a related field)
• Language skills:
• Georgian - very good
• English - good
• Russian - desirable

• Professional experience: At least 2-3 years of work experience in public and/or private purchasing.

Competition theme

• The Law of Georgia "On Public Procurement".
• Order No. 13 of August 17, 2015, of the Chairman of the Public Procurement Agency "On Approval of the Procedure for Determining Simplified Procurement Criteria and Conducting Simplified Procurement".
• Order No. 11 of July 28, 2016, of the Chairman of the Public Procurement Agency "On Approval of the Procedure for Conducting a Two-Stage Electronic Tender".
• Order No. 12 of June 14, 2017, of the Chairman of the Public Procurement Agency "On Approval of the Procedure for Conducting an Electronic Tender".
• Order No. 2 of February 10, 2011, of the Chairman of the Public Procurement Agency "On Approval of the Procedure for Reporting by the Procuring Organization".
• Order No. 2 of February 26, 2016, of the Chairman of the Public Procurement Agency "On Approval of the Procedure and Conditions for Generating a White List".
• Order No. 19 of October 29, 2015, of the Chairman of the Public Procurement Agency "On Approval of the Procedure and Conditions for Generating a Black List".
• Decree No. 826 of December 31, 2020, of the Government of Georgia "On Approval of the Regulations for the Council for Review of Disputes Related to Public Procurement".
• Order No. 7 of May 22, 2015, of the Chairman of the Public Procurement Agency "On Approval of the Procedure and Conditions for Public Procurement of Design Services through a Competition".
• Computer programs, operating systems

Program name - Level of knowledge

• Microsoft Office Word, Excel - very good
• Microsoft Office Outlook - good
• Microsoft Office PowerPoint - good

Additional requirements

• It is desirable for the candidate to have experience working in the unified electronic system of public procurement, production of electronic procurement, and the tender commission apparatus, as well as a professional certificate issued by the Public Procurement Agency.