Office Manager / Receptionist

IKG Team is pleased to announce a vacancy for the position of Office Manager / Receptionist

We are seeking a friendly, service-oriented, and highly organized Office Manager / Receptionist to be the face of our office and ensure an exceptional workplace experience for employees, visitors, and guests. This role is responsible for creating a welcoming, professional, and efficient office environment while supporting the day-to-day operations of the workspace. The ideal candidate enjoys helping people, takes pride in maintaining a well-organized and comfortable workplace, and proactively addresses office needs before they arise. Success in this role requires excellent communication skills, strong attention to detail, a hospitality mindset, and a genuine commitment to delivering outstanding internal customer service.

Responsibilities - Serve as the first point of contact for employees, visitors, candidates, and guests, ensuring a professional and welcoming experience. - Manage reception and front-desk activities, including greeting visitors, handling incoming emails, and coordinating guest arrivals. - Maintain a clean, organized, and fully functional office environment, ensuring all workplace facilities are operating efficiently. - Monitor and replenish office, kitchen, and household supplies, maintaining appropriate inventory levels and placing orders as needed. - Coordinate office services and maintenance activities, liaising with vendors, contractors, and service providers. - Support workplace hospitality by organizing refreshments, meeting room preparation, and employee events. - Assist employees with office-related requests and provide prompt support to ensure a positive workplace experience. - Coordinate travel arrangements, accommodation bookings, transportation, and guest logistics when required. - Manage meeting rooms, workspace allocations, and common areas to ensure an efficient and comfortable working environment. - Support onboarding activities for new employees, including workspace preparation and office orientation. - Maintain administrative records, invoices, and office-related documentation as required. - Assist the Administration and Operations teams with various coordination and administrative tasks.

Requirements - Proven experience as an Administrative Assistant, Office Administrator, or in a similar role. - Preferable Bachelor’s degree; any additional qualifications or certifications in Administration or Secretarial studies will be considered an advantage. - Excellent written and verbal communication skills. - Strong organizational and time management abilities, with the capacity to handle multiple tasks and prioritize effectively. - High attention to detail, with strong problem-solving skills and a proactive mindset. - Native proficiency in Georgian and advanced knowledge of English.

Preferred Skills & Experience - Positive, proactive attitude and willingness to learn. - Ability to maintain confidentiality and handle sensitive information. - Familiarity with office management procedures.

We Offer - Collaboration with experienced international teams across diverse functions and disciplines. - A fast-growing environment where ideas move quickly from concept to execution. - Competitive compensation aligned with your experience, skills, and contributions. - Fully covered premium health insurance. - Additional paid time off to celebrate life's special moments, including birthdays and other personal milestones. - Birthday gifts and team celebrations, because milestones matter. - Regular team-building activities, company events, and offsite gatherings. - A modern, well-equipped office in central Tbilisi, designed to support collaboration, productivity, and employee well-being.

Please apply to this job online using following link: https://ikg.team/?vacancy=Office%2520Manager%2520%252F%2520Receptionist&city=tbilisi#vacancies