Head Specialist of Procurement Department

1. A competition has been announced to select the Head Specialist (Category I) of the Procurement Department of the Finance Department of Ivan Javakhishvili Tbilisi State University.

2. The salary for the vacancy defined in the first paragraph is determined to be 1330 (one thousand three hundred and thirty) GEL per month (including income tax and pension contributions).

3. The applicant must meet the following qualification requirements:

Higher education - Bachelor (Economics/Business Administration/Law); At least 3 years of work experience, including 1 year of experience in the field of public procurement; High-level proficiency in office computer programs Word, Exel.

4. The applicant is required to know:

• The General Administrative Code of Georgia;

• Articles 1595-1599 of the Code of Administrative Offenses of Georgia;

• Article 1951 of the Criminal Code of Georgia;

• The Law of Georgia on "Public Procurement";

• Government of Georgia Resolution No. 55 of January 14, 2014, "On Approval of the Technical Regulation - 'Procedure for Determining Overhead Costs and Planned Profit in Public Procurement of Construction Works'";

• Government of Georgia Resolution No. 439 of September 26, 2017, "On Approval of the Technical Regulation - 'Methodology for Determining the Adequacy of Pricing in Construction Work Estimates'";

• Order No. 13 of August 17, 2015, of the Chairman of the Public Procurement Agency, "Simplified Procurement Criteria and Procedure for Conducting Simplified Procurement";

• Order No. 12 of June 14, 2017, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure for Conducting Electronic Tender";

• Order No. 7 of September 20, 2010, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure for Identifying Procurement Objects and Establishing Uniformity";

• Order No. 19 of October 29, 2015, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure and Conditions for Maintaining a Black List";

• Order No. 2 of February 26, 2016, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure and Conditions for Maintaining a White List";

• Order No. 7 of May 22, 2015, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure and Conditions for Public Procurement of Design Services through Competition";

• Order No. 2 of February 10, 2011, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure for Reporting by Procuring Organizations";

• Order No. 27 of December 25, 2015, of the Chairman of the Public Procurement Agency, "Methodology for Detecting Artificial Division of Public Procurement";

• Order No. 11 of July 28, 2016, of the Chairman of the Public Procurement Agency, "On Approval of the Procedure for Conducting Two-Stage Electronic Tender".

The applicant is required to have the following personal qualities:

• Creativity;

• Attention to detail and orientation;

• Efficiency;

• Professionalism;

• Ability to work independently and effectively on multiple tasks simultaneously;

• Teamwork and effective communication skills;

• Ability to justify;

• Ability to work in force majeure situations;

• Punctuality and effective time management skills;

• Ability to adequately perceive changes and quickly adapt to new developments.

6. The person employed in the position of the Head of the Procurement Division (Category I) of the TSU Finance Department will be required to perform the following obligations (main duties):

• Preparation of the annual procurement plan based on the funding sources, structural units, grant projects, and research institutions' budget requirements;

• Participation in the development of technical assignments and specifications together with relevant departments, consultation, and information collection, if necessary, according to the procurement request;

• Ensuring procurement preparatory work, setting monetary limits, selecting the procurement method. Verification of completeness and logic of technical assignments and specifications. Organization of preparation of tender documentation and other materials for tender procedures. Preparation of tender documentation, collaboration with relevant, legal, and financial departments;

• Review and evaluation of tender proposals during tender procedures, considering qualification requirements, evaluation rules, and criteria priority. Management of the process of selection and evaluation of bidders, preparation of work for making a decision on identifying the winner, preparation of relevant protocols and notifications. Conducting negotiations with suppliers in cases provided by the Public Procurement Law. Signing public procurement contracts with the winning company;

• Control and supervision over the execution of the public procurement contract. Organization, implementation, and storage of contract changes, if necessary. Preparation of documentation for inspection of each current contract, preparation of interim and final acceptance acts, preparation of a package of documents for settlements with suppliers, and submission to the Finance Department;

• Consulting other departments on procurement rules; determination of financial obligations according to signed contracts;

• Submission of documents reflecting contracts concluded as a result of simplified procurement, electronic tender, or changes to these contracts (including contract termination), and acceptance acts to the agency / uploading to the relevant field of the unified electronic system. Assigning relevant statuses to contracts;