Office Coordinator

At Proxy Live Solutions, we are looking for a proactive, organized, and detail-oriented Office Coordinator to support our daily office operations and help maintain a smooth, comfortable, and productive working environment for our team.

Requirements - Previous experience in an office administration, office coordination, administrative support, or a similar role is preferred. - Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities. - Excellent verbal and written communication skills. - A proactive, service-oriented attitude and willingness to assist employees with day-to-day needs. - Strong attention to detail and the ability to maintain accurate records and documentation. - Good problem-solving skills and the ability to identify issues and follow through on solutions. - Basic proficiency in Microsoft Office, including email, documents, and spreadsheets. - Ability to coordinate with vendors, suppliers, and service providers professionally. - Fluency in English.

Responsibilities - Support daily office operations and ensure the workplace runs smoothly. - Conduct regular office inspections and report maintenance issues. - Monitor office cleanliness, organization, and availability of supplies. - Coordinate meeting rooms, shared spaces, and office equipment. - Respond to employees' requests and provide timely assistance. - Communicate office announcements, updates, and policy changes. - Assist with employee onboarding logistics, including workstation preparation and equipment setup. - Escalate complex operational issues to the Office Manager. - Monitor stock levels of office supplies, stationery, refreshments, and other workplace materials. - Prepare purchase requests and coordinate replenishment. - Maintain accurate inventory records and track the distribution of company merchandise. - Communicate with external suppliers and service providers. - Follow up on maintenance requests, repairs, and outstanding issues. - Coordinate service visits and monitor the completion of requested work. - Report recurring issues to management. - Maintain records, documentation, invoices, and relevant office reports. - Assist with scheduling meetings and coordinating internal activities. - Track requests and follow up to ensure timely completion

If interested, please send your CV/resume to the following email address.