Asset Management Coordinator

The (A)IP "Kutaisi University City" announces a competition for the vacant position of Asset Management Coordinator.

• Work location: Kutaisi, Young People Avenue, 5th lane (remote work is not considered).
• Schedule: Full-time.

• Working hours: Monday to Friday, 09:00 to 18:00 (break: 13:00 to 14:00).

Qualification requirements:

• Higher education in Economics, Finance, Business Administration or Law;
• At least 3 years of work experience in the specialty;
• In-depth knowledge of the accounting program "Orisis" (version 7.0) and at least 2 years of practical experience working with it;
• Knowledge of office computer programs: proficient use of MS Excel, as well as knowledge of MS Word, MS PowerPoint and MS Outlook;
• Knowledge of English (at least B1 level).

Job responsibilities:

• Reflection of movements of fixed assets, low-value assets and inventories in the accounting program "Orisi" based on relevant primary documents and information;

• Active participation in the process of property and asset inventory;

• Visual inspection, quantitative verification and comparison of specifications with the data specified in the contract of received assets (both received as a gift and purchased);

• Control of commodity invoices on the RS.ge portal and writing off invoices when supplying / transporting assets internally;

• Taking fixed assets, low-value assets and inventories into account based on the contract concluded with the supplier, the act of acceptance and delivery and the commodity invoice (control of the correctness of documentation and compliance with the contract);

• Performing accounting postings of assets taken into account in the "Orisi" program;

• Ensuring the preparation of two copies of the asset acceptance and delivery acts (one copy is transferred to the supplier, the second remains with the Asset Management Coordinator for further archiving, including electronically);

• Assigning internal accounting ID numbers to homogeneous assets (low-value assets and inventories) in the warehouse (in the "Orisi" program) during posting (this number is retained until the asset is written off as expenses);

• Breaking down fixed assets into individual units and reflecting them in the "Orisi" program after taking them into account;

• Assigning barcodes to purchased fixed assets and operational replacement of damaged barcodes;

• Accrual of depreciation and amortization of tangible and intangible assets in the accounting program;

• Complete filling of purchased fixed asset cards in the accounting program "Orisi" (purchase date, date of acceptance for operation, accounting and depreciation accounts, depreciation method and duration of operation);

• Monthly downloading of invoices and payment / tax invoices from the RS.ge portal;

• Programmatic arrangement, management and operation of the warehouse structure in the "Orisi" database;

• Control of the process of receiving and writing off fuel both on the relevant electronic platform and in the accounting program "Orisi";

• Performance of other lawful tasks and job functions of the immediate supervisor.

The procedure for submitting the application: Interested persons should send a resume to the following email address by October 30 of the current year. In the subject field, indicate the name of the vacant position, otherwise your resume will not be considered. Only selected candidates will be contacted.

Personal Data Processing Notice: A (A) IP Kutaisi University City processes candidates' personal data in accordance with applicable legislation. The resume and/or other application documents submitted by you may contain personal data, including special category data, which may be processed by A (A) IP Kutaisi University City for the purpose of reviewing your candidacy (including assessing education, qualifications, and other labor skills) and making a decision on employment.

The basis for processing data by A (A) IP Kutaisi University City is your consent (expressed by responding to this vacancy), and at later stages, you may be required to provide documents confirming the information specified by you (e.g., diploma, certificate, etc.). Information obtained during the employment process will not be transferred to third parties by A (A) IP Kutaisi University City. The information/documentation presented by you will be stored for no more than 1 year.

By responding to this vacancy, you confirm that you have read this notice, agree to have your personal data processed in the manner indicated above, and confirm that the information provided by you is correct, complete, and up-to-date.