Head of Educational Process Management Service

Ivanes Javakhishvili Tbilisi State University announces an open competition for the position of Head Specialist (II category) of the Educational Process Management Service at the Faculty of Psychology and Education.

An open competition is announced for the position of Head Specialist (II category) at the Faculty of Psychology and Education of Ivanes Javakhishvili Tbilisi State University.

Educational Process Management Service: Head Specialist (II category) - 2 staff units.

The salary of the Head Specialist (II category) of the Educational Process Management Service at the Faculty of Psychology and Education of TSU is determined by the staff schedule of TSU and amounts to 1250 (one thousand two hundred and fifty) GEL per month (including income and pension contributions).

Selected candidates will be employed with a three-month probationary period (with the prospect of employment).

Other conditions of employment will be specified in the employment contract.

Applicants must meet the following requirements:

• Have a bachelor's academic degree;
• Have at least one year of experience working in the education sector.
• Know office computer programs (Microsoft Office; Internet Browser).

Applicants are expected to have the following personal qualities:

• Attention and detail orientation;
• Efficiency;
• Ability to work independently and effectively on different tasks at the same time;
• Teamwork and communication skills;
• Ability to justify;
• Ability to adequately perceive changes and quickly master new things;
• Punctuality and effective time management;
• Ability to work in force majeure situations;
• Creativity;

Applicants must be familiar with:

• The Law of Georgia "On Higher Education";
• The faculty's regulations;
• The charter of TSU.
• Regulations in force at TSU, arising from the specifics of the position.

The person selected for the position of Head Specialist (II category) of the Educational Process Management Service will be required to perform the following obligations:

a) Job description (1) - Head Specialist (II category):

• Maintaining student personal files;

** Preparing the academic registration in the academic process management system; Monitoring student correspondence and responding, preparing certificates, student ID cards, and other requested documentation;

• Monitoring electronic notifications;

• Student tutorial and consultation, technical assistance to students in the academic registration process;

• Systematic informing of academic staff and students on issues related to the academic process, regulations, instructions, deadlines, and other important issues;

• Caring for solving problems created for students in the educational process in cooperation with the relevant services of the faculty and central administration;

• Participation in preparing the submission of conferment of academic degrees to graduates;

** Preparation of diploma supplements for undergraduate, graduate, and doctoral graduates and providing them to the academic department; Managing the internal and external mobility process at the faculty, registering mobility places on the portal, signing contracts with students wishing to change their program through mobility, consultation;

• Organizing and preparing documents produced during the work process for transfer to the archive.

Vacancy (2) - Chief Specialist (Category II):

** Preparation of hourly loads for academic and invited teachers included in undergraduate and graduate programs in educational sciences; Ensuring the preparation and publication of study tables;

• Maintenance of students' personal files;

** Preparation of the educational process management system for academic registration; Monitoring of student correspondence and responding, preparation of certificates, study cards and other requested documentation;

• Monitoring of electronic reports;

• Student tutorial and consultation, technical assistance to students in the academic registration process;

• Systematic information of academic staff and students on issues related to the educational process, regulations, instructions, deadlines and other important issues;

• Taking care of solving problems created for students in the educational process, in cooperation with the relevant services of the faculty and central administration;

• Participation in the preparation of materials for the submission of academic degree conferment for graduates and diploma annexes;

• Preparation of the rating list of students for master's degree funding;

• Ensuring administrative registration of first-year students - receiving documents, signing contracts;

• Solving organizational issues related to the defense of master's theses - timely clarification of thesis titles and thesis supervisors, ensuring the table of preliminary and final defense of master's theses within the established deadlines, solving organizational issues related to the creation of commissions, etc.;

• Organization of documents produced during the work process and preparation for transfer to the archive;

• Execution of the head of the educational process management service, various current tasks;

• Execution of current tasks of the dean and deputy dean (in the field of education).

Applicants wishing to participate in the competition must submit the following documents:

• Application
• CV in Georgian (PDF version of the document) electronically;
• Copy of the diploma confirming higher education;
• Copy of the ID card or passport photo page;
• In case of occupying the vacancy announced by the competition, the applicant must submit a certificate - "on conviction for crimes against sexual freedom and inviolability" to the personnel management department.