Office Manager

ESTEMED, a distribution company operating in the field of aesthetic medicine and professional cosmetology, invites an Office Manager to join the team.

Location: Tbilisi

We are looking for an organized and responsible individual who can organize documentation, coordinate communication with partners, and perform administrative tasks on time.

Main responsibilities:

• Organize the office's daily activities, order office supplies and control inventory.
• Interact with logistics companies: coordinate shipments and deliveries, clarify deadlines, and collect accompanying documentation.
• Collaborate with tourist agencies: coordinate booking of tickets and accommodation, collect booking confirmations and invoices.
• Record employee working hours: track arrivals and departures, delays, absences, and agreed-upon leaves.
• Provide timely delivery of working hour records and agreed-upon data to the accounting department for payroll calculation.
• Collect, systematize, and transfer reports and invoices to the accounting department.
• Perform current administrative tasks and control their completion deadlines.

Requirements:

• Organizational skills, attention to detail, and a high sense of responsibility.
• Ability to work on multiple tasks simultaneously and meet deadlines.
• Good knowledge of email, Word, and Excel.
• Experience working with CRM systems is mandatory; knowledge of Bitrix24 is an advantage.
• Ability to communicate effectively with employees and external partners.
• Accuracy in working with documents and maintaining confidentiality of personal and salary information of employees.
• Experience working as an Office Manager or in an administrative position is an advantage.

Working conditions:

• Salary: 1,500 GEL per month, paid in hand.
• Meals: provided by the company.
• Medical insurance.
• Workplace: office in Tbilisi.
• Work schedule: 5 days a week, from 10:00 to 19:00.

Interested parties should send their resumes to.

In the subject line of the email, please indicate: "Office Manager".